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Monthly Studio Portrait Sessions

By appointment only, a 10-to-15-minute portrait sitting can be scheduled during a monthly portrait day at the Wesley Building. Portrait production is restricted to official University business, chiefly for departmental web pages and news releases.

Annual studio portraits of faculty, deans and directors are free (allocated). For a complete list of parties eligible for free portraits, see the Addendum. Portraits of support staff, GTAs, GRAs and researchers without teaching appointments cost $30.00 each. Payment must be made with state funds by departmental check or interdepartmental fund transfer. No credit card and cash transactions are possible. Marcom will provide an invoice, payable 30 days.

Since the Wesley Building does not have an elevator, individuals with special needs should contact kuphotos@ku.edu about other options. Please provide 24-hour advance notice to cancel or reschedule an appointment. Otherwise, charges may be incurred.

To schedule a portrait sitting at the Wesley Building, call 785-864-3256 and ask for 'portrait scheduling. If you’re unable to speak to someone please leave a message and we’ll follow up with you to get you added to the schedule. Upcoming monthly portrait days in 2017 are:

  • Thursday, January 19: (regular) Portrait Day
  • Wednesday, February 1: (reg) Portrait Day
  • Wed., February 15 & Thurs., February 16: Semi-annual faculty-only walk-in portrait event Crafton-Preyer Theatre lobby​
  • Wednesday, March 1: (alternate) Portrait Day
  • Thursday, March 23: (reg) Portrait Day (during spring break)
  • Wednesday, April 5: (alt) Portrait Day for Commencement awardees only
  • Thursday morning only, April 6: (alt) half-day for Commencement awardees only
  • Thursday, April 20: (reg) Portrait Day
  • Wednesday, May 3: (alt) Portrait Day
  • Thursday, May 18: (reg) Portrait Day
  • Thursday, June 15: (reg) Portrait Day
  • Thursday, July 20: (reg) Portrait Day

What wardrobe, etc. is best?

Business or business casual attire with neutral grays or muted colors is best. It’s wise to consider or avoid:

  • Neon colors and bold prints/patterns, which tend to detract from one’s face.
  • Stark white or black values, which are often difficult to reproduce pleasingly.
  • Herringbone or other weaves with narrow lines, which may distort in a moiré pattern when displayed on a computer monitor.
  • Blouses with low necklines, which often make subjects appear barely (or not at all) dressed, when the photo is closely cropped.
  • For individuals with a dark complexion, consider choosing wardrobe items with middle-to-dark brightness values. This helps reduce excess contrast.
  • For individuals with a shiny complexion, consider consulting an aesthetician about the use of an astringent or properly tinted dulling powder.
  • Transitions®-type eyeglasses should be shielded from bright light for at least ten minutes, just prior to a portrait sitting.
  • Long necklaces and pendants may appear awkwardly cropped when the photo is re-purposed at a small size, such in departmental webpages.
  • Large, highly reflective jewelry may produce glare.

Other portrait styles or venues

Portrait styles other than head-and-shoulders, the use of props or special backgrounds and venues other than the Wesley Building studio require advance discussion, special scheduling and additional charges.

Process

Marcom shares an electronic proof of a small series of frames. Each participant must select a single, preferred head-and-shoulders portrait. Marcom delivers a high-resolution jpeg suitable for print media and a low-resolution jpeg suitable for web publishing. The finished portrait includes standard retouching and color correction. Your final selection is archived by Marcom. Delivery time averages one-to-three weeks (or three-to-six weeks for semi-annual portrait events). Additional frames (outtakes) are available for a processing fee of $12.50 each and must be paid with private funds.

Directions to the Wesley Building

The Office of Marketing Communications (Marcom) is located in the Wesley Building at 1314 Jayhawk Blvd., Lawrence, KS 66045 on the KU-Lawrence campus. On the campus map, you can locate the Wesley Building in the North District with the “WESL” icon between column K and rows 3-4. See: http://parking.ku.edu/sites/parking.drupal.ku.edu/files/files/parkingmap.pdf From the Kansas Union, cross Jayhawk Boulevard, walk along the south edge of Smith Hall and face the entrance to the Wesley Building. Follow the signs to the Portrait Studio, down one flight of stairs. Please note that the Wesley Building does not have an elevator. Individuals with special needs should contact kuphotos@ku.edu about other options.

Contributing/donating one’s preferred portrait

A preferred portrait from previous years may be on file, though one’s most recent portrait is always considered one’s official portrait (unless otherwise noted in metadata). If you wish to donate a professional quality portrait from an outside source, please secure permission from the copyright holder and send a high-resolution jpeg to portraits@ku.edu. To conform to the University’s CMS webpage template, a closely cropped version of one’s head shot will be re-sized as 180-px (w) x 225-px (h).

More Info

For information about other portrait opportunities, including portraits of faculty and staff, contact kuphotos@ku.edu or Doug Koch, Visual Assets Coordinator, at dmkoch@ku.edu and 785-864-8861. Also see For information about other portrait opportunities, including portraits of faculty and staff, contact kuphotos@ku.edu or Doug Koch, Visual Assets Coordinator, at dmkoch@ku.edu and 785-864-8861

Addendum

Under the umbrella of essential internal communication, these groups are eligible for a free portrait:

  • Faculty, including adjunct and emeriti
  • Vice Chancellors, Vice Provosts and Associate Vice Provosts
  • Deans, Associate Deans and Assistant Deans
  • Directors, Associate Directors and Assistant Directors
  • KU Communicator
  • The subject of a news story released by KU News
  • Recipient of a national scholarship facilitated by the University Honors program
  • Admissions rep
  • Staff in the Offices of the Chancellor and Provost

We regret that the following portraits are only available on a cost-recovery basis:

  • Support staff
  • Researchers without teaching appointments
  • GTAs and GRAs

Vice Chancellor for Public Affairs

Tim Caboni
Vice Chancellor for Public Affairs
785-864-7100
Email | Bio

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